Managing Risk at Your Event: A Guide for Meeting Planners and Suppliers
The majority of meetings and events take place without incident – but it just takes one time for something to occur that you did not consider. That’s where being a prepared meeting or event planner, as well as supplier, comes into play. One of the main challenges facing the meeting industry is that unlike how the business travel industry addresses travel risk, the meeting industry does not have one set of duty of care standards for the meeting industry.
Typically, many large meeting companies utilize meeting risk resources into their daily operations with their clients, however, generally speaking, unless the meeting they are involved with is of large size, most meeting planners do not utilize any type of risk management plan or checklist for small to mid-sized meetings. That’s where it comes to the education of meeting planners in this very important area.
Planners want to integrate risk management into their meetings, but many times do not know where to start. That’s where this presentation comes into play, by showing meeting planners, as well as supplier partners how to anticipate meeting risk issues – before they occur, which also shows their clients that they are proactive in this very important area. This interactive presentation is designed for meeting and event planning professionals to help them better understand duty of care considerations, as well as the importance of having a crisis management plan in place, prior to a meeting and event. Both planners and suppliers will take-away actionable ideas that are low to no cost to help them better prepare and respond to risk issues that keep meeting professionals up at night. After this program, the attendees will understand:
- Benchmarking your current meeting and event procedures against current best practices to prevent risk.
- How to put together a meeting risk plan and checklists at little to no cost.
- How and when to address meeting and event risk.
- How to create security, emergency, and crisis response plans and checklists.
- Unique hotel, meeting, and event location site inspection considerations.
- Practical advice on safety, security, and health issues that may impact meetings and events.
- Where to turn to for meeting risk resources and training.